Cloud-Based vs. On-Premise Software – Which Side of the Fence Are You On? [Guest Post]

Cloud computing may be one of the greatest innovations of the new millennium, coming on the heels of the Internet. Cloud computing allows businesses and individuals alike to remotely store their computing resources, both hardware and software, over a remote location to be delivered as a service. In essence, with cloud computing, an entity entrusts its hardware, software, data and services to a remote server.

If you aren’t already aware, some well-known cloud computing examples are Yahoo! Mail, Gmail, Facebook, Google+, among so many other things. All of your data can be accessed over the Internet, regardless of your location and device you’re accessing the data from. Now, wouldn’t it be cool if your work management software has the same capabilities?

Cloud computing vs. on-premise software

Cliché, I know, but nothing beats consumer power brought about by an informed decision. Knowing the pros and cons of both cloud-based and on-premise software can help you come up with the best software option for your business, project or activity.

Cloud computing


Runs in the cloud and can be accessed anywhere

Because it runs in the cloud and can be accessed wherever there’s Internet connection, you don’t have to be at your work desk to commence work, especially if it’s work that needs to be done outright.

No IT and infrastructure costs

Being cloud-based, your organization does not have to provide for expenses associated with the purchase of servers and computer workstations.

Immediate access to a whole slew of applications

As your data and applications can be accessed via the cloud, server uptime is generally faster, and depending on your software security protocol, you have immediate access to every application you’re cleared to access, like IT helpdesk, software management, Human Resources tool, office management solution, just to name a few.

Lower upfront costs

Aside from not having to pay for computers and other related infrastructure, cloud-based software solution providers offer packages that would either be dependent on the number of users or the amount of bandwidth your entire business uses.


Possible downtime

Downtime doesn’t have to be caused by problems from the software provider’s end. It can also be because of degraded or interrupted Internet connection. Cloud-based software solutions require that you have a stable and reliable Internet connection for you to access your files and applications.

Security issues

While software providers go to whatever lengths to ensure your data is secure, online criminals abound, and once your data is compromised, there’s no telling what damage that can do to your organization.

Delayed or lack of support

Because your data and workflow process is entrusted to a third-party provider, immediate support may not be readily available, especially when you have most need of it.

Data is stored outside the organization

With cloud storage, users relinquish full control over their data. While cloud-based solutions providers aren’t likely to compromise user data, knowing that your sensitive data is within business premises and controlled by somebody scrutinized and on-boarded by the company provides more peace of mind.

On-premise software


Runs on your servers

Knowing you have your data in-house is sure to give you a good night’s sleep. Your data is safe and isn’t exposed to unsavory online criminals.

Increased customization and maximum control

An on-premise application solution allows you maximum control over your workflow processes. Changes can be implemented if and when warranted, especially if the software supports ultra-flexibility where changes can be made on-the-fly.

Client-owned software license

Once you’ve paid for your software licenses, they’re yours to keep. If and when license costs arise afterwards, they are generally minimal.

Internet connection is not be required

As long as you have a shared network drive that can be readily accessed by the right people in the organization, an Internet connectivity problem shouldn’t bring your operations to a screeching halt.

Larger initial investment

As opposed to the cloud-based software model, using on-premise software requires that you have enough user workstations and server bandwidth to support your business’ and/or project’s hardware needs.

Hardware upgrade and maintenance

Top-of-the-line hardware today may need upgrade and maintenance tomorrow, hence, additional investment costs.

In-house IT department required

Taking your business automation solutions on-premise require that you keep an able IT department to oversee all of your IT-related operations.

Physical space for computers and other hardware

Because you have computers and other space-consuming infrastructure, naturally, there should be enough space in your company premises to safely house your hardware.

Final word

Now that you have the information you need to finally sit down and contemplate, whether you decide to go the cloud computing or on-premise route is something you (or your top thinkers) alone can decide upon. But whether you take your business automation system to the cloud or keep it in-house, remember to choose a workflow management software provider you can trust.

Author Bio:
Maricel Rivera is a freelance writer currently in collaboration with Comindware, a business solutions provider.

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Post a Comment

  1. After reading some nice stuff in your article I really feel speechless, because it is quit pretty article. Beside this it is also a long lasting article. Thanks for giving me such type of useful information..
    cloud management software

  2. For small businesses, I think cloud computing is a good option because you don't need much investment for it. Mobistealth

  3. @S.Pearson

    So very true. Although there are disadvantages, I'd like to believe the advantages should outweigh them eventually.

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